Company secretary CV sample, Job description, skills, 2024

Your CV should be as individual as you are. Meaning anything you write in it must accurately reflect who you are as a potential employee to prospective employers. For a role like this that means showing your ability to ensure that companies comply with a all of their legal requirements.

Also remember that in world of the job hunting, you’ve only got seconds to grab a hiring managers attention, before they quickly move onto the next applicant. The best way to do this is to hit the ground running from the start by using every sentence to highlight your suitability.

Without a precise and compelling CV, you risk being being left behind and missing out on all the top jobs. Avoid this fate by following the advice on this page. Right here, you’ll not only get tips on how to write a world class Company Secretary CV, you’ll also written examples you can use as guides.

By: Iejaz Uddin – Updated 3 December 2024

Page overview

Company Secretary CV examples
How to write a Company Secretary CV
CV structure
Contact details
Personal summary
Company Secretary work experience
Skills
Education section

Company Secretary CV example for 2024

Maxine Corry
Address
T: 0044 123 456 7890
E: info@dayjob.com

PERSONAL SUMMARY

Maxine can act as a key link between management, shareholders, regulatory authorities and the company board. She has a solid understanding of corporate governance legislation and best practices. Is familiar working with Senior Management at Board level and can offer them levels of service that are second to none.

A true all-rounder who is able to schedule client appointments, provide colleagues with direct assistance, and organise all key documents that are kept in the office. Can be relied upon to organise her workload without supervision and to complete allocated tasks within timeframes. Will always ensure that all activities are conducted in accordance with legal, ethical, and regulatory compliance requirements.

A true professional who is dedicated to her job and who will work hard when needed to maintain high standards of corporate governance. Possesses adequate knowledge of the modern office system, as well as its procedures, and terminology. Is fully committed to staying abreast of changes in corporate laws, regulations, and governance practices. Has the communication skills to ensure that she can communicate clearly with a wide range of people.

In her current role she ensures that the board is informed about key risks facing the company and that appropriate risk management processes are in place. As part of her duties, she helps to manage and reconcile conflicting views in relation to governance and compliance issues. Has a reputation with colleagues for being a team player who can cooperate with a wide range of people, including those she may not always agree with.

During her career she has worked in various sectors, ranging from private companies to the public institutions, and the not-for-profit field.

On a personal level she has the confidence needed to provide support to high-profile company staff and board members.

CAREER HISTORY

COMPANY SECRETARY – Start Date – Present
Employers name – Location
Responsible for providing comprehensive secretarial and administrative support to the company’s staff to ensure the overall achievement of its business objectives.

Duties;

Advising directors and members of the senior leadership team on corporate governance matters.
Filing necessary regulatory documents such as annual tax returns and audit reports.
Maintaining the company’s statutory books that includes a register of present and past directors and secretaries.
Ensuring that all relevant policies are up to date and are approved.
Inputting, retrieving, updating, and deleting information using computerized databases.
Organising travel arrangements for senior managers, executives, and other professionals.
Tracking to completion actions arising from board and committee meetings.
Sending out written notices in accordance with the Articles of Association.
Paying dividends to shareholders and managing share option schemes opted by various shareholders.
Ensuring that board procedures are followed and that board decisions are properly recorded and implemented.
Carrying out administrative tasks for multiple different senior managers simultaneously.
Providing governance support and advice to the chairman, chief executive, and the wider organisation.
Assisting in the production and approval of the Annual Report and Accounts.
Maintaining strong and effective relationships with all senior executives.
Taking accurate minutes of board meetings to capture key discussions, decisions, and action items.
Preparing and organising files and documents for review by colleagues.
Monitor the administration of the company’s pension scheme.
Anticipating and driving solutions for a diverse range of legal and business issues.
Receiving and sorting incoming mail where required.
Operating standard office equipment such as calculators, duplicating machines, facsimile machines, etc.
Filing, photocopying, and opening/closing client files in a timely manner.
Obtaining all required documentation from client, stakeholders, the authorities, and the other side
Managing the diaries and making travel arrangements for executives and senior managers.

JOB TITLE – Start Date – End Date
Employers name – Location

KEY SKILLS AND COMPETENCIES

Professional

Able to influence senior management and colleagues at a high level.
Experience using dictation and transcription software.
Ability to work with a high level of autonomy and make sound, informed judgements.
Can prioritize tasks and ensure that the most important ones are done first.

Personal

Able to influence colleagues at the highest levels.
Have a high degree of diplomacy and confidentiality in respect of clients and clients matters.

AREAS OF EXPERTISE

Administrative tasks
Meeting planning
Internal communications
Office procedures

ACADEMIC QUALIFICATIONS

University name – Degree details              Study Dates
College name      – Qualifications                Study Dates
School name       – Subjects / Grades         Study Dates

REFERENCES

Available on request.

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How write a Company Secretary CV

It’s important that you to create a CV that’s informative and persuasive.

To land a job as a Company Secretary, your CV will need to show that you’re an administrative expert who has excellent office management skills and are able to work well as part of a team. Potential employers will value employees who have superb attention to detail, are able to maintain confidentiality and can fix problems, so focus on these more than anything else.

Any CV you submit has to demonstrate your value as a reliable backbone of any busy organisation. It doesn’t have to be a complete picture of your life, but instead should be a concise record of your most relevant competencies.

It’s essential to tailor your application to be as job-specific as possible. The best way to do this is by highlighting your most relevant skills, experience, achievements and certifications. Make a checklist of the keywords and phrases that an applicant must have, then include these.

Follow these steps to write a Company Secretary CV that forces the recruiter to notice you.

Guide overview:

CV Structure
Contact details
Personal summary
Company Secretary work experience
Skills section
Education
Hobbies and interests

CV Structure

By organising your information coherently and keeping your format simple, you stand a much better chance of making a good impression. Any CV that is well laid out is more digestible to the readers eyes.

For a role such as this use the chronological format, where you arrange your work experiences in reverse order, starting with your current or most recent role and then working backwards.

Contact details

Make it easy for employers to get in touch by placing your contact details clearly at the top of your CV. Also, before sending off your application, take a moment to double-check everything is correct, you don’t want a typo error or missed digit making you uncontactable.

You want to provide your name, phone number, email address and job title. Optional extras include social medial profiles such as LinkedIn etc, only provide these if they corollate with your submitted CV.

Put your contact information right at the top of your CV, usually in the header, where it’s easy for employers to spot.

Formatting Tips

Use a readable font size that’s not to small.
Separate phone numbers and emails with clear spaces or lines.
For digital submissions ensure that all links are clickable.

Company Secretary CV personal summary

Launch your CV with a captivating opening statement that entices the hiring manager and gets them interested in you. A profile can be seen as a hook that encourages recruiters to read on and find out more about you. It can set the tone for what’s coming in the rest of your CV and a well written one will also demonstrate your communication skills.

As a concise summary of your skills, experience, and career goals it has to be tailored to the specific role you are applying for or the industry as a whole.

Company Secretary work experience

A key part of any CV is the career history section. That’s because it’s here that you can tell them about your actual real work experience.

It must be focused, engaging, and relevant to grab the employer’s attention quickly. Overly long or vague lists of past duties won’t do instead you have to be specific about your past competencies. At all times try to keep the focus on your contributions, accomplishments and successful outcomes, rather than bland responsibilities.

Give more details of your present and current jobs rather than ones you’ve done before. Your career history should also reflect your ability to adapt to changes and drive an organisations operation forward.

Skills section

Skills are just as crucial to your job application as work experience and qualifications. They are another opportunity for you to distinguish yourself from other candidates. Whenever describing your skills, do it in a way that compliments your other strengths.

Show you have the skills needed to maintain strong corporate governance, ensure compliance with regulations, and foster effective communication within an organization.

Skills to show in your CV

Organising and preparing agendas
Ability to maintain statutory books, including registers of members etc.
Experience of liaising with regulators, lawyers and auditors.
Keeping on top of administrative requirements like insurance, rates etc.
Your involvement in share issues, mergers and takeovers.
Able to be discreet when handling confidential information .
Your excellent written skills and command of English.
Knowledge of managing the work of the company’s registered office.
Ensuring the effective and efficient administration of the organisation.
Circulating agendas and supporting papers in good time.
Willingness to speak your mind and also listen to others.
Knowledge or experience of business and committee procedures.

Education section

Here you have a chance to show any relevant training you have done, and what qualifications you’ve attained. It’s also a great way to demonstrate your commitment to continuous learning and staying updated with the latest technologies and developments in your education section.

You should give the title of the course you have completed, as well as the certificate attained, the institution you received it from, and the study dates. As with everything else in your CV you should focus on those qualifications that directly relate to the role you’re applying for.