Office administrator resume examples, guide, tips, best, writing

Struggling to create the perfect Office Administrator resume? Don’t worry our resume examples and resume writing tips are here to help you craft a winning one.

Applying for a job can be challenging, especially when it comes to writing a compelling resume for a complex administrative role. For a position like this, you’ve got to show you can be the backbone of a busy office by coordinating daily clerical activities, supporting staff and maintaining workflow.

On this page you will find a bank of professionally designed Office Administrator resume templates which can be of great assistance to anyone who wants to write their own one. Apart from these examples you’ll also find below expert advice on what to put in your resume and which areas to focus it on.

By: Iejaz Uddin – Updated 8 December 2024

Page overview

Office Administrator resume examples
How to write an Office Administrator resume
Resume structure
Contact details
Personal summary
Office Administrator work experience
Skills
Education section

How write an Office Administrator resume

Being an Office Administrator means managing the day-to-day administrative activities of an organisation. The job involves a mixture of coordinating office tasks, providing support to staff, and maintaining an efficient work environment.

Writing up a compelling resume that demonstrates your ability to ensures operational efficiency and be the backbone of a busy office, is crucial to getting a job in this field. You’ve got to put together a document that contains everything a recruiter is looking for in a candidate.

On this page we’ve written up an Office Administrator resume example that you can study and refer to when writing your own one. Additionally, you’ll also find essential tips on how to show your office management credentials.

What does an Office Administrator do?

The key responsibility of an Office Administrator is to oversee the daily administrative operations of an office. This can include general secretarial duties such as; filing, dictating, records maintenance, typing, word processing, faxing and mail distribution. It also involves developing procedures and policies for office activities, as well as supervising office activities to achieve maximum expense control and productivity.

Remember that Office Administrators can be found in many different fields, so try to ensure that the resume you write covers duties specific to the job you are applying for.

In your resume show that you are;

Able to do repetitive and mundane administrative tasks.
Proactive and accurate in everything that you do.
Highly efficient in the use of Microsoft Outlook, Excel and Word.

Guide overview:

Resume Structure
Contact details
Personal summary
Office Administrator work experience
Skills section
Education

Resume Structure

In the competitive jobs market, time pressed hiring managers are often flooded with applications. They’ll spend no more than seconds skimming a resume to find out if you’re suitable candidate. If they can’t quickly find what they want, they’ll move on. This is the reality of the modern world of recruitment.

It’s therefore important that you layout your resume in a scannable way so that the hiring manager can quickly find the juiciest bits about you.

Remember that even if you have lots of abilities, hiring managers don’t have the time to read all of them, they’re just after the relevant stuff. So, keep your resume to a maximum of 2 pages with short digestible paragraphs that can be read with speed. Focus on those experiences, skills and qualifications that fit in with their requirements.

Easy to read: Make your resume easy on the eye by applying a few simple tips, such as breaking down large blocks of text into short paragraphs, using plenty of white space and highlighting key points through bullet points. Combined these formatting techniques can make you look like a master communicator with good attention to detail.

Only after you’ve created a good structure should your start to fill in the individual sections.

Contact details

Your aim is to make it’s simple for a potential employer to contact you. Keep your contact details short, sweet and to the point. Double check everything, you don’t want a typo or spelling mistake to make you uncontactable.

Here is a list of the basic information you must include:

Full name: Provide your first name and last name (no need for middle names).
Address: Just give the name of the city, county or country where you live, no need for the full postal address at this stage (you can give that later.)
Mobile phone number: Give the best number to contact you.
Email address: Use a professional, work appropriate email address.

Office Administrator resume personal summary

Kick start your resume with a powerful introductory paragraph that grabs the reader’s attention. Also known as a career objective and personal profile, this should summarise your strongest points.

Its job is to entice the hiring manager to read your entire resume and portray you as a perfect match for their vacancy. The best way to do this is to keep it short, no more than 5 sentences long and tailor it to the role you want.

Target it: At all costs avoid submitting a generic summary, recruiters are experienced HR professionals who can quickly pick this up. Instead impress them by writing something specifically for them. Do this by going through the job description to collect the advertisers’ requirements and then incorporating these into your CV.

Office Administrator work experience

Underneath your summary create an employment section that demonstrates how you’ve used your experience and knowledge to benefit current and previous employers. It’s a valuable part of your resume that will be scrutinized in detail by the receiver.

Starting with your present role create a catalogue of your career to date. Give more space for your most recent positions held. With these make a bullet pointed list of your key responsibilities, placing most emphasis on the relevant ones.

For older roles, just give a single sentence explanation of what you did.

There is no need to create a bulky inventory that overwhelms the reader. Just a brief outline of your employment record will do.

Work duties

When outlining your work experience, be sure to include your employments:

Company name: Give the official name and avoid abbreviations.
Job Titles: Specify the precise role you held or currently hold.
Employment Dates: Include the start and end dates of your tenure in each position.

Skills section

At this stage you should have captivated your reader and got them interested in you as a candidate. It’s here that you can go even further and get them ready to want to talk to you in person.

It can be difficult deciding what skills to include in your resume. The golden rule is to always focus on those that are applicable to the job you are applying for. If you stick to this formula, you can’t go wrong.

Make sure to back up your skills with examples of how you’ve used them in previous roles to demonstrate their impact.

Show that you can:

Handle large amounts of paperwork and data.
Work within a busy office environment, and support office teams in order to ensure the smooth running of day-to-day activities.
Communicate clearly with work colleagues using emails etc.
Handle petty cash, floats and expenses.
Continually meet and exceed the operational and administrative expectations of employers.
Provide accurate administration of all paperwork generated at Office level.
Quickly learn about new in house database systems.
Find and obtain information and documents quickly.

Show you have:

A methodical approach.
Strong communication skills, both verbally and written.
Excellent attention to detail.
Strong numeracy skills.
Good typing and note taking skills i.e. a minimum of 30 words per minute.
Knowledge of any relevant Payroll, HR and staffing issues.

Education section

The focal point of this section is your academic qualifications, certifications and accreditations. This covers everything from what you did at school to diplomas at college and degrees at university.

As always showcase those that are appropriate to the role. If there are none then try to find particularly relevant modules, assignments or projects which are and highlight these.